Conquest Imaging has become the total ultrasound solution leader for healthcare providers through quality products and excellent customer service, comprehensive ultrasound service programs and 24/7 technical support.
To provide a variety of routine to moderately difficult office support to various Company departments and offices, including but not limited to, processing and handling of mail, record keeping, specialized processing related to the department in which assigned, typing, word processing, telephone and in-person reception, and filing.
This is the entry level class in the Administrative Coordinator series. Positions in this class typically have little or no directly related work experience. The Administrative Office Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.
Job Classification Characteristics
This is a deep class in which incumbents may be assigned to any level, provided they possess the required education, certificate(s), experience, and successfully demonstrate proficiency that meets the qualifications for the class to which they are to be assigned. Incumbents will be advanced to the Administrative Coordinator III classification depending upon the needs of the hiring department.
Administrative Coordinator I is the entry-level class of this office support series. As experience is gained, there is greater independence of action within established guidelines.
Administrative Coordinator II is the journey-level class of this series, fully competent to independently perform a variety of office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Administrative Coordinator III and Executive Assistant, which perform the most complex technical or specialist office support work in addition to providing generalized office support.
Administrative Coordinator III (Confidential and Non-Confidential) is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department’s specialized activities and often function as the only office support for an organizational or functional unit. Lead direction of others is not a regular part of the job; although project or relief leadership may be required.
Administrative Coordinator III (Confidential and Non-Confidential) is distinguished from other office support classes in the series in that incumbents provide secretarial and office administrative services for a designated division, section and/or related supervisory or professional staff. General guidelines for action are normally established by the unit manager or supervisor; however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of Company team members.
The Administrative Coordinator III (Confidential and Non-Confidential) position provides complex and sensitive secretarial assistance to the President, Vice President and members of the Senior Management Team.The position is distinguished from other Company secretarial classes in that the nature, diversity, and scope of responsibilities originating from this level of management support requires the frequent use of tact, discretion, initiative, and independent judgment. Responsibilities include attendance at meetings and regular contact with members of Senior Management; and front-line Supervisors, and all levels of Company personnel to exchange information and explain administrative policies and procedures.
Administrative Coordinator I: Graduation from high school or possession of a GED certificate.One year of work experience working in an office setting providing administrative support, general clerical, secretarial and/or office technical work.
Administrative Coordinator II: Graduation from high school or possession of a GED certificate. Two years of work at a level equal to or higher than Administrative Coordinator I.
Substitution for Coordinator I and II: One year of business training in an approved vocational training program may substitute for the above-required experience; or b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for the above-required experience.
Administrative Coordinator III: Graduation from high school or possession of a GED certificate.
Possession of an Associate’s Degree from an accredited college or university in business, administration, personnel, management or closely related field and five (5) years of work experience at a level equivalent to the Accounting Specialist II classification. One year of experience in accounting, budgetary, systems, financial, personnel or other administrative analytical work. Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years.
Valid California Class C Driver License.
Desktop Computer Skills